Information We Collect

We collect different types of information for various purposes, including operating the Service, processing Fellowship applications, communicating with users, and improving our programs and website.

Fellowship Application Information

Data you provide as part of the Fellowship application process is collected through Jotform and used solely to support the review and administration of Fellowship applications.

Application materials may be shared with members of the Fellowship management team and with the Host organization associated with the Fellowship position to which you apply. We do not sell applicant information or share it for unrelated commercial purposes.

Application materials are generally deleted by July 15 following the applicable application cycle unless retention is reasonably necessary for operational, legal, security, or recordkeeping purposes.

Please do not apply to the Fellowship if you do not consent to the collection, review, and limited sharing of your application materials as described in this policy.

Demographic Survey Information

Demographic survey responses are collected separately from application materials and are used only for reporting, evaluation, and program-improvement purposes. Information from these surveys may be shared in aggregate form with organizations that fund, support, manage, or host Fellowship positions, as well as with the Fellowship’s Board of Trustees.

Participation in demographic surveys is voluntary. Please do not complete the survey if you do not consent to the use of your responses in aggregate reporting.

Other Personal Information

We may ask you to provide certain personally identifiable information that can be used to contact or identify you. You are not required to provide information you do not wish to provide, but your decision may limit the information or services we can offer or may prevent us from considering your application.

Personally identifiable information may include:

• Name
• Email address
• Phone number
• Mailing address
• College or university name and graduation year
• State, province, ZIP/postal code, and city
• Information submitted through forms or communications
• Cookies and usage data

Usage Data

We may automatically collect information about how the Service is accessed and used (“Usage Data”). Usage Data may include:

• IP address
• Browser type and version
• Device information
• Pages visited
• Time and date of visits
• Time spent on pages
• Referring websites
• Diagnostic and technical information

This information helps us improve website functionality, security, and user experience.

Cookies and Tracking Technologies

To improve your experience on our site, we may use cookies and similar technologies. Cookies are small text files placed on your device to help websites remember user preferences and support functionality.

You may refuse the use of cookies by adjusting your browser settings. Please note that disabling cookies may affect the functionality of portions of the website.

We may also use tracking technologies such as beacons, tags, and scripts to collect and analyze information about how the Service is used. We do not share this data outside the Fellowship or with our service providers.

Examples of cookies we may use include:

• Session Cookies, which help operate the Service
• Preference Cookies, which remember settings and preferences
• Security Cookies, which help support website security

For more information about cookies and how to manage them, visit All About Cookies.

How We Use Information

The FAO Schwarz Fellowship may use collected information to:

• Operate and maintain the Service
• Process Fellowship applications
• Communicate with applicants and website users
• Respond to inquiries and provide support
• Improve the website, programs, and communications
• Monitor website usage and performance
• Analyze trends and engagement
• Detect, prevent, and address technical or security issues
• Comply with legal obligations

How We Manage and Store Information

Your information, including Personal Data, may be transferred to and maintained on computers or servers located outside your state, province, country, or other governmental jurisdiction where data protection laws may differ from those in your jurisdiction.

If you are located outside the United States and choose to provide information to us, please note that we transfer and process information in the United States.

By using the Service and providing information, you consent to this transfer and processing.

We take reasonable administrative, technical, and organizational steps designed to protect Personal Data and ensure it is handled in accordance with this Privacy Policy.

Disclosure of Information

We may disclose Personal Data when reasonably necessary to:

• Comply with applicable laws or legal obligations
• Protect and defend the rights or property of The FAO Schwarz Fellowship
• Investigate possible wrongdoing related to the Service
• Protect the safety of users or the public
• Protect against legal liability

Data Security

The security of your information is important to us. While we use reasonable safeguards designed to protect Personal Data, no method of transmission over the Internet or method of electronic storage is completely secure. Accordingly, we cannot guarantee absolute security.

Third-Party Service Providers

We work with third-party companies and service providers to help operate the Service, support communications, process applications, host website content, and analyze website usage. These providers may have access to Personal Data only as necessary to perform services on our behalf and are not permitted to use or disclose it for unrelated purposes.

Third-party providers we may use include:

• MailerLite Privacy Policy
• Google Privacy Policy
• Tiger Technologies Privacy Policy
• Automattic Privacy Notice
• HubSpot Privacy Policy
• Jotform Privacy Policy

We do not sell personal information to third parties.

Google Analytics

We use Google Analytics to better understand how visitors use our website and to improve the Service. Google Analytics may collect information such as IP address, browser type, device information, referring pages, pages visited, and time spent on the site.

You can learn more about how Google processes information by reviewing the Google Privacy Policy.

You may opt out of Google Analytics by adjusting your browser settings, disabling cookies, or using the Google Analytics Opt-out Browser Add-on.

Social Media

Our website may include links or integrations with social media platforms such as Facebook, LinkedIn, Instagram, or similar services. If you interact with these features, the social media provider may collect information about your interaction and may associate it with your account on that platform.

Please review the privacy policies of any social media services you use.

External Links

Our Service may contain links to third-party websites that are not operated by us. We are not responsible for the content, privacy practices, or policies of third-party websites and encourage you to review their privacy policies before providing personal information.

Children’s Privacy

Our Service and Fellowship application process are intended primarily for adults and college-aged applicants. We do not knowingly collect personally identifiable information from children under the age of 13.

If we become aware that we have collected Personal Data from a child under 13 without appropriate consent, we will take steps to remove that information.

Your Choices and Rights

You may update your email preferences or unsubscribe from non-essential communications at any time using the unsubscribe link included in our emails.

You may also request access to, correction of, or deletion of your personal information by contacting us at .

We may need to verify your identity before processing certain requests.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page along with a revised “Last Updated” date.

Your continued use of the Service after changes are posted constitutes your acknowledgment of the revised policy.

Contact Us

If you have questions about this Privacy Policy or wish to make a privacy-related request, please contact us at: